Vendors Prequalification – SPO Multan Office

 STRENGTHENING PARTICIPATORY ORGANIZATION

 Vendors Prequalification

Strengthening Participatory Organization (SPO) invites sealed bids to prequalify (GST Registered) parties/dealers/general order suppliers for procurement of various items mentioned as below: 

• Furniture and Fixtures (such as wall cabinets, workstation, carpets, blinds, etc)
• IT equipments and accessories (such as laptop, USB, printer (Color & B/W), scanner, server, switch, toner, UPS, etc.)
• Office equipments (such as Photocopier, PABX, fax machine, multimedia projector, CCTV, shredder, etc.)
• IT and office equipment service, repair & maintenance
• Electronics (such as digital camera, video camera, TV, etc.)
• General items (such as gas heater, air conditioner, generator, fire extinguisher, etc.)
• Kitchen equipments (such as refrigerator, deep freezer, microwave, dishwasher, crockery, cutlery, etc.)
• Printing and publishing (such as booklet, brochure, newsletter, calendar, letterhead, reports, etc.)
• Vehicles service, repair maintenance & spare parts
• Transport/vehicle etc. hiring service
• Travel agent
• Office supplies (i.e. stationery, kitchen, sweeping, etc.)
• Office Security
• Providers of Insurance (i.e. life, medical and vehicle)
• Hotels, Guests Houses (for accommodation, food, hall, etc.). 
• Fuel supply for Vehicles & Generator

SPO intends to create a sector-wise database of quality vendors prequalified and further shortlist them for a period of one year to procure goods and services until next such exercise takes place. To prequalify, vendors must submit copy of National Tax Number (NTN), General Sales Tax (GST) registration certificate, list of organizations supplying goods/services, commendation letters, if any, company profile, list of products/items, undertaking on registered stamp paper that the firm has never been barred or blacklisted by any Government, semi-Government, national or international organizations and no case has/is registered against the firm in any court of law. 

Further, in order to be shortlisted, the companies should exhibit history of experience in area(s) of business along with supporting documents, proven ability to meet routine and emergency procurements in bulk/large quantities by the given deadline, where applicable. 

The application must state policy regarding warranty & compensatory claims, availability of managerial/technical support, number of employees/labor employed working with the firm along with proof of ownership, where applicable.   

SPO reserves the right to accept or reject any or all applications and to cancel the entire pre-qualification process, at any time without assigning any reason. 

Interested firms/parties should send their submissions through courier or registered post latest by 1700 hours on 03rd May 2015 in sealed envelopes marked “VENDOR PREQUALIFICATION” in the top right corner at the address given below:

Chairperson, Procurement Committee

Strengthening Participatory Organization

House No.339-40/D, Shah Rukan-e-Alam Colony, Multan.

061-6772995, 6563604

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GENERAL TERMS and CONDITIONS  

1. Legal Status
2. NTN registered
3. GST registered and have regularly deposited applicable taxes in government treasury verifiable by the last six  month’s sales tax return
4. Separate Technical Specifications are available for each category
5. A firm can apply for one or more items
6. The sealed bids with vendor profile, sample items should reach SPO where required on the date mentioned in the notice
7. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding
8. If any bidder needs clarification on any technical specifications or general conditions, s/he must do so in writing. The clarification, if any, shall be issued to all bidders
9. There have been no legal proceedings invoked against the firm.