Video Documentary – SPO’s 30 Years of Excellence
Terms of Reference for Hiring of Firm to Support SPO in the Development of Product Awareness/Communication Material Video Documentary – SPO’s 30 Years of Excellence Country: Pakistan Location: Punjab, Sindh, Balochistan and Khyber Pakhtunkhwa Contracting Period: 29, January 2024 – 29, March 2024 Strengthening Participatory Organization (SPO), with great enthusiasm and pride, is announcing the initiation of a special video documentary project in celebration of our 30 Years of Excellence. As we reflect on three decades of impactful contributions and achievements, we are seeking the expertise of a distinguished video production firm to craft a video documentary encapsulating the essence of our journey. This documentary would help us with the key highlights, achievements, progress, results, developments, and impacts of our projects in Pakistan through testimonials, highlights, and interviews. Background and Rationale: SPO is a non-government, not-for-profit, rights and responsibilities-based organization registered under Section 42 of the Companies Act 2017 of Pakistan, serving to improve the well-being of communities and citizens of Pakistan by creating their awareness of basic rights and ensuring their access to those rights. Since 1994, we envision “a democratic, socially just, and ecologically sustainable society” with a mission to support and strengthen disadvantaged communities and public interest institutions for sustainable development. We have dynamic teams based in 28 regional and field offices in all provinces of Pakistan who work with a diverse spectrum of groups from grassroots communities to various tiers of governance at local, district, provincial, and national levels. SPO has a vast portfolio in social and economic development, gender equality and protection, WASH rights, health and education, climate change, and humanitarian emergency response. The organization is recognized for its nationwide footprint in 80 districts in Pakistan. SPO’s success is attributed to its ability to mobilize, strengthen, and capacitate development partners, including community organizations and networks of leading rights-based civil society organizations. The organization accentuates the thematic areas of Social and Economic Development, Climate Change Adaptation, Cultural Heritage and Tourism Promotion, and Digital Knowledge Transformation and has vast experience in humanitarian, disaster relief, and rehabilitation projects. We strongly believe in the values of mutual trust, dynamism, volunteerism, transparency, equality, inclusivity, adaptability, innovation, and ecological consciousness. SPO believes in the continuity of efforts that guarantee participation, innovation, and ownership of the local communities, thus finding sustainable solutions at all levels. In order to highlight this and furthermore success, SPO seeks to develop a video documentary to reflect our 30 years of journey and the impact of our projects. Objectives of assignment: The main objective of this video documentary is: To capture our 30 years’ journey and highlight the successes of our projects and impacts Specific tasks of assignment: The firm will be required to carry out the assignment in the following areas: 3.1. Development of an informative documentary: Full High Definition Quality video documentary of 1920×1080 pixels with 50 frames/second Develop the storyboard of the video documentary Develop the script for the video documentary Seek briefings from technical SPO staff major stakeholders for technical understanding. Interview of Chairperson SPO Interview of Vice-Chairperson SPO Interview of Chief Executive SPO Interviews of 04 Members of the Board of Directors of SPO Interviews of 02 Country Heads/Directors/Representatives of SPO Partner Organizations Interviews of SPO Regional Managers and key staff members Interviews of community partners/beneficiaries Develop infographics and motion graphic elements VFX graphic editing, effects, and animations Use HD Drone Camera for drone footage Use SPO – 30 Years logo Use professional DSLR cameras with the latest cutting-edge technology Use professional equipment, including Flood Lighting Kits, LED Panels, Lenses, and Microphones. Professional voiceover and sound recording at a minimum of 96 kHz/24bit Develop 18-20 minutes video documentary in the Urdu language with English subtitles and Urdu subtitles where the community partners/beneficiaries are using the local language Develop 5 short videos of 3-4 minutes each from the main video documentary Deliverables: 18-20 minutes video documentary in the Urdu language with English and Urdu subtitles readily available for publication. Develop 5 short videos of 3-4 minutes each from the main video documentary Place of assignment: The duty station will be at our regional offices in Punjab, Sindh, Balochistan, and Khyber Pakhtunkhwa. Intermittent traveling for conducting video shoots. All the travel costs will be borne by the consulting firm. Time frame: 60 Days, starting from 29, January 2024 – 29, March 2024 Anticipated work plan (activities with timelines) Activity No. of Days Signing of contract 1 Seek briefings from technical SPO staff and major stakeholders 3 Develop the storyboard for the video documentary 4 Develop the script for the video documentary 5 Interview of Chairperson SPO 1 Interview of Vice-Chairperson SPO 1 Interview of Chief Executive SPO 1 Interviews of 04 Members of the Board of Directors of SPO 4 Interviews of 02 Country Heads/Directors/Representatives of SPO Partner Organizations 2 Interviews of SPO Regional Managers and key staff members 7 Interviews of community partners/beneficiaries 10 Video editing and post-production work 10 Feedback on the documentary 5 Finalization 5 Total days 59 Any and all activities will be subject to approval from the relevant project and counterpart authorities. Reporting: The firm will report to the Manager – Communication SPO. Required Qualifications and Experience The firm must have adequate in-house human resource available with a minimum 5-year experience each or has the capacity to take the required resources onboard. Graphic developer with expertise in graphic design, including the use of design software such as Adobe Illustrator, Adobe InDesign, and CorelDraw The video production team must have in-house technical expertise for shooting on 1080p, 2K and 4K resolution. Firm must have expert editors and post production artists with excellent hands-on skills of software like Adobe Premiere Pro CC, Adobe After Effects, Adobe Elements, Adobe Photoshop, Adobe illustrator and Audition. The firm must provide following samples of at least 3 documentaries previously developed for not-for-profit organization/NGO/INGO The firm must have undertaken video production assignments for a NGOs, Commercial Clients and a government sector client (video evidence for each will be preferred). The firm must
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GRASP Beneficiary Complaint and Feedback Mechanism (BCFM) GRASP PPAF Whistle Blowing Policy Whistle Blowing Policy PPAF Grievance Redressal Policy Grievance Redressal Policy GRASP – Complaint Redressal (English) GRASP – Complaint Redressal (English) GRASP – Complaint Redressal (Urdu) GRASP – Complaint Redressal (Urdu) GRASP – Complaint Redressal (Balochi) GRASP – Complaint Redressal (Balochi) GRASP – Grants Applicants Database (2nd Cycle): 0.5m Kech & Panjgur 2.5m kech & Panjgur 30m Kech & Panjgur
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Standard Chartered Bank Title of Account .: SPO (Strengthening Participatory Organization) Account Type .: Current Account – LCY Account no .: 01-7171370-08 IBAN No .: PK17 SCBL 0000 0017 1713 7008