Prequalification of Vendors 2024
ANNEX-1: TERMS & CONDITIONS
- Legal Status
- NTN registered
- GST/SBR registered and have regularly deposited applicable taxes in government treasury verifiable by the last six month’s sales tax return
- Separate Technical Specifications are available for each category
- A firm can apply for one or more items
- The sealed bids with vendor profile, sample items should reach SPO where required on the date mentioned in the notice
- In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding
- If any bidder needs clarification on any technical specifications or general conditions, s/he must do so in writing. The clarification, if any, shall be issued to all bidders
- There have been no legal proceedings invoked against the firm.
ANNEX-2: BIDDING TEMPLATE
- Items/Services provided
| S.# | Item(s) | Quantity | Unit Cost | Total |
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 | ||||
| 5 | ||||
| 6 | ||||
| 7 | ||||
| 8 | ||||
| 9 | ||||
| 10 | ||||
| 11 | ||||
| 12 | ||||
| 13 | ||||
| 14 | ||||
| 15 | ||||
| 16 |
ANNEX-3: QUESTIONNAIRE
| Firm/Vendor Name | |
| Sales Tax Registration Number | |
| National tax Number |
Please attach copies of NTN and GST Registration
| Type of Firm | Private Limited | □ | Sole Proprietor | □ | Joint Venture | □ | Partnership | □ |
| Type of Business | Manufacturer | □ | Authorised Distributor | □ | Reseller | □ | Others specify | □ |
Firm/Supplier Banking Details
| Bank Name | |||
| Title of Account | |||
| Account Number | Branch Name | ||
| Type of Account | City | ||
Financial worth of the Firm/Supplier
| Net Worth | ||
| Annual turnover for the last three years. | Year | Turnover |
In case of a private limited company, please attach audited balance sheet for the last three years, in all other cases, the turnover should be supported by income tax returns.
| Contact Person | Computerised National ID No. | ||
| Mailing Address | |||
| Telephone | Mobile | ||
| Fax | |||
List of partners/Key personnel if any
| Name | Position | Phone | Mobile | |
Profile of Company/Supplier
| 1 | Primary Business Details | 1 | |
| 2 | |||
| 3 | |||
| 4 | |||
| 2 | List of products in which the vendor deals
|
1 | |
| 2 | |||
| 3 | |||
| 4 | |||
| 3 | List of Authorization from the principals (Authorised Dealerships) | 1 | |
| 2 | |||
| 3 | |||
| 4 | |||
| 4 | After Sales Services | ||
| 5 | Warranty Details | ||
| 6 | Buy back/Return Policy | ||
| 7 | Delivery details (Mode & Time) | ||
| 8 | Any other information that supplier may like to provide. |
Area of specialization applied for Pre-Qualification
| Printing, Stationery & Office Supplies | □ | Computers, Printers & Office equipment | □ |
| Computer accessories & supplies | □ | Others | □ |
Enlistment Certificate
Provide copy of enlistment certificate with Govt./Semi-Govt. organizations, if any.
Current Assignments
Provide a list of current assignments in hand.
Undertaking
Provide duly signed undertaking on the prescribed format at annex 4.
Affidavit
Provide an affidavit that the individual/firm/company has not been blacklisted by private, government, semi government and autonomous bodies.
List of clientages
Provide a list of customers to whom supplies were made in the past one year time.
ANNEX-4: UNDERTAKING:
We have read the terms and conditions mentioned above and certify that, to the best of our knowledge and belief it is correct; we also undertake that any changes that may take place later in the status of the firm/vendor, in its business or in the management will be immediately communicated to the organization in writing.
Name ____________________________________
Designation ____________________________________
Authorised Signature ____________________________________
Date ____________________________________
Official Seal
Note: In case of insufficient space against any column, please attach separate sheet.
Supply of Stationery Items
Items Description
(Applicants should write cost of items as per below table)
| Item | UoM | Unit Rate |
| CD`s Rewriteable | Nos. | |
| CD`s Writeable | Nos. | |
| DVD Writable | Nos. | |
| DVD Re writable | Nos. | |
| Ball Pen – Dollar | Nos. | |
| Ball Pen – Picasso | Nos. | |
| Ball Pen – Red | Nos. | |
| Ballpen– Piano | Nos. | |
| Ink Pen/Gel Pen-Imported/ Schneider | ||
| Board Duster | Nos. | |
| Highlighter | Nos. | |
| Erasers Pelikan AL-30 | Nos. | |
| Eraser Stick | Nos. | |
| Post It (stick N) | Nos. | |
| Silver Marker | Nos. | |
| Golden Marker | Nos. | |
| Calculator (MJ-100) Casio | Nos. | |
| Uniball Pen Deluxe | Nos. | |
| White Board Marker (8×4) | Nos. | |
| Flip chart Sheet | Nos. | |
| Post it pad-Small | Nos. | |
| Cutter Standard Size | 1 unit | |
| Diary Stand | 1 unit | |
| Document Tray (twin shelves) | 1 unit | |
| Draft Pads (L-Size) Ruled. A-4 & A-5 | 1 dozen | |
| Envelope Small Size ( brown & white) with branding 4 color | I dozen | |
| File Fasten (for card file) | 1 Box | |
| A4 Size Envelopes (brown & white) with Branding 4 color | I dozen | |
| Legal Size Envelope (brown & white) with branding 4 color | 1 dozen | |
| Extra Large Size Envelope ( brown && white) | 1 dozen | |
| Envelope with coating of cotton or any other coating) (A4, large, extra-large) | 1 dozen for all sizes | |
| File Board (A-4 size) | 1 dozen | |
| File Covers (A-4 size) As per sample | 1 dozen | |
| File Tray (Plastic) | 1 unit | |
| Flappers | 1 dozen | |
| Gum stick (Large & Medium) | 1 unit | |
| Glint | 1 unit | |
| Paper clip. | 1 boxes | |
| Paper cutter (steel) | 1 unit | |
| Paper pin. | 1 box | |
| Pen holder for officers (per pair price) | 1 unit | |
| Pen stand Standard Size | 1 unit | |
| Pencil Jar (plastic, Wooden, Metal) | 1 unit | |
| Pencil Lead | 1dozen | |
| Peon Book | 1 unit | |
| Pin cushion | 1 unit | |
| Packing Tape/ Binding Tape | 1 unit | |
| Plastic Files A4 Size | 1 dozen | |
| Plastic Files with pocket inside | 1 dozen | |
| Punch Double holes | 1 unit | |
| Punch Single Hole. | 1 unit | |
| Punch Double holes Extra Large Size | 1 unit | |
| Punch Machine – Small Size | Nos. | |
| Paper Holder (Metal & Wooden | 1 unit each | |
| Pen Holder (Metal & Wooden) | 1 unit each | |
| Ring Files (imported) / Box File Imported (Euro) | 1 dozen | |
| Scissors (small, medium, large) | 1 unit each | |
| Scotch Tape 12″ | 1 dozen | |
| Scotch Tape large | 1 dozen | |
| Self- Adhesive slips 3X5″ | 6 units | |
| Self-Adhesive slip 3X4″ | 1 unit | |
| Separator Sheet | 1 units | |
| Sticker Sheet (packet) | 1 unit | |
| Samad Bond (Small, Medium, Large) | 1 unit each | |
| Sharpener (steel) | 1 units | |
| Signature Pencil for Executive Office(s) of Shaffered and Parker | 1 Unit Each | |
| Register for Diary (mail entry) (small, medium, Large) | 1 unit each | |
| Store Item Maintenance Register (Standard Size) | 1unit | |
| Stock Register (small, medium, large) | 1 unit each | |
| Stamp pad (Medium) | 1 unit | |
| Staple Remover | 1 unit | |
| Stapler Pin dollar size. | 1 boxes | |
| Stapler Pin ELM 23/23 | 1 packet | |
| Stapler pin KW 23/1 7 | 1 packet | |
| Staple machine (Fine quality) | 1 unit | |
| Table set (wooden) Standard Size | 1 unit | |
| Transparent Sheet for Binding | 1 dozen | |
| Table planner | Nos. | |
| Calendar Planner | Nos. | |
| Visiting Card Album Small/ Medium Large Size | Nos. | |
| Label for Addresses | Nos. | |
| Wrapping Paper | Nos. | |
| Leather Stationery Holder Executive | Nos. | |
| Plastic Sheets for Binding | Nos. | |
| Business Card Carrying Case | Nos. | |
| Box Files Imported Quality With Black/Blue Cover “EURO” | 1 Dozen | |
| Cell Various Sizes (Small, Medium, Large) | 1 Packet Each Size | |
| Binding Clips of Various Sizes | 1 Dozen Each | |
| Clamps Various Sizes (Small, Medium, Large) | 1 Packet Each Size | |
| Folder ( L-Shaped) | 1 Dozen | |
| Fluid (White) with Thinner (set) | 1 Unit | |
| Foot Ruler (Steel) | 1 Dozen | |
| Marker (Permanent) | 1 Dozen | |
| Correction Pen | 1 Unit | |
| Cloth Bag/JUTE/ECO | ||
| Coffee/Tea Mug,(Ceramic-Travel) Small/Medium/Large | 1 Unit |
| Toner 05A | 01 Unit | |
| Toner 80A | 01 Unit | |
| Toner 55A | 01 Unit | |
| Toner 12A | 01 Unit | |
| Toner 53A | 01 Unit | |
| Toner 35A | 01 Unit | |
| Toner 15A | 01 Unit | |
| Toner 85A | 01 Unit | |
| Toner for Photocopier Cannon RADF-IR-2535 | 01 Unit | |
| Toner for Photocopier Ricoh 2015 | 01 Unit |
- Quoted prices should be mentioned with applicable taxes.
- Sample of the quoted items have to submitted, once selected being the lowest in price.
- Authorized dealership/partnership certificate in case of Tonners.