Tender Notice for Life and Health Insurance 2026
TENDER NOTICE SPO invites sealed bids from well reputed companies for provision of COMPREHENSIVE GROUP LIFE INSURANCE coverage to SPO’s 124 staff and GROUP HEALTH INSURANCE coverage for SPO’s 124 staff and their 453 dependents. Group Life Insurance and Group Health Insurance will be effective from July 01, 2026 to June 30, 2027. SPO has the right to accept or reject any or all bids without assigning any reason thereof. Last date for submission of bids is June 15, 2026 on or before 1700 hrs. We need the services of AA+ rated companies for the provision of Health and Life insurance. Health Insurance requirements: Staff (124) and their dependents 453 (Final list will be shared at the time of the policy) Hospitalization Hospitalization coverage as per the below table; is valid for employees, spouses, children and parents. Maximum age coverage for employees and spouse is 65 years, 85 years for parents, 25 years for unmarried male children and till marriage for daughters Medical emergencies shall be covered Congenital diseases shall be covered Daycare surgeries shall be covered Pre and post-hospitalization expenses for 30 days are to be covered Major medical care (Dread diseases with hospitalization) Hepatitis B and C, Intra-ocular lens implant (IOL) are to be covered All declared/undeclared pre-existing conditions are fully covered Specialized investigations are to be covered 100% enhancement of the hospitalization limit in case of an accident Reserve pool of PKR 350,000/- Maternity Benefit Maternity benefit as per the below table; valid for all female married staff members and spouses for maternity benefits up to the age of 45 years. Pre and post-natal expenses are to be covered from the maternity limit Circumcisions are to be covered from newborn hospitalization limit Category and benefits table: Kindly quote for each of the following options; Option 1 – Per confinement product Option 2 – Annual product Please note: Both products are based on per person per year limit Health insurance benefits category – Matrix S. No. Staff cadre Category Proposed benefits Maternity Normal delivery (PKR) Maternity C- Section (PKR) Room Hospitalization (PKR) 1 Staff with special needs A+ 160,000 260,000 Private 2,000,000 2 Manager – Chief Executive A 160,000 260,000 Private 600,000 3 Senior Officer – Senior Specialist B 140,000 230,000 Semi private 450,000 4 Office Attendants/Helpers – Officer C 140,000 230,000 Semi private 350,000 Life Insurance requirements: No of staff 124 (Final list will be shared at the time of the policy) Age Limit 65 years Sum Assured 36 times Basic Salary or Min Rs. 1,200,000/- whichever is Temporary Total Disability 100% of monthly salary up to a Maximum of Rs. 30,000/- pm Accidental Death Benefit 72 times Basic Salary or Min Rs. 2,000,000/- whichever is higher up to a maximum 25,000,000/- Natural Disability Benefit Permanent Partial and Permanent Total Disability Benefits; Accidental disability benefits Note: Staff medical examination expense (if required) shall be borne by the insurance company Note: Please email at manahil@spopk.org for the provision of the list (staff and dependents). Bids should be addressed to; Procurement Committee Strengthening Participatory Organization, Building 1B, Street No. 26, Sector G-9/1, Islamabad – Pakistan. Telephone No.: 051- 8736194
Tender Notice – Hiring of Firm for Communication, Media Visibility, and Broadcasting Services
Terms of Reference (TORs) for Hiring of Firm for Communication, Media Visibility, and Broadcasting Services Background: Strengthening Participatory Organization is organizing two high-level conferences aimed at bringing together government stakeholders, development partners, civil society representatives, academia, media professionals, and relevant actors to discuss the issues of GBV and SRH and relevant key thematic priorities to strengthen coordination and visibility around the initiatives. To ensure effective outreach, professional event visibility, and high-quality communication support, SPO intends to hire a qualified firm to provide comprehensive services related to communication material designing and printing, media visibility and outreach, and audiovisual broadcasting support. Note: Interested companies are requested to submit their sealed bids before 1700 hrs, Monday, 1st June 2026. SPO reserves the right to accept or reject any or all bids without assigning any reason thereof. Sealed bids will be opened at 1000 hrs on Tuesday, 2nd June 2026. Objective of the Assignment: To design, develop, and print high-quality communication and visibility materials in line with organizational branding and donor visibility guidelines. To execute a strategic and comprehensive media visibility campaign to ensure maximum outreach, stakeholder engagement, and public visibility before, during, and after the conferences. To provide high-quality audiovisual, live streaming, and broadcasting services for smooth execution and enhanced visibility of the conferences. Scope of Work: Task 1: Designing and Printing of Communication Materials The selected firm will be responsible for: Develop creative concepts, visual identities, and branding elements for conference and related communication materials in alignment with organizational and donor branding guidelines. Design high-quality communication and visibility materials, including layouts, illustrations, infographics, and digital creatives, ensuring consistency, innovation, and audience-appropriate messaging across all products. Coordinate closely with the organization to incorporate feedback, edits, and revisions throughout the design process, and finalize all materials in a timely and professional manner. Undertake high-quality printing, production, and timely delivery of approved communication and branding materials while ensuring adherence to agreed specifications, quantities, and deadlines. Ensure strict quality control measures throughout the production and printing process, including accuracy of content, color quality, material durability, finishing standards, and overall presentation of all printed outputs. Design, develop, and print high-quality “Way Forward” booklet for both conferences, (GBV and SRH) consolidating key discussions, outcomes, and recommendations into professionally designed, visually engaging publications. Ensure both print and digital versions are produced in high-resolution formats with strong layout design, infographics, and branding consistency to support dissemination and future reference Task 2: Comprehensive Multi-Platform Media Visibility Strategy for Two High-Level Conferences Develop, Design and implement a comprehensive media visibility and outreach strategy to ensure effective promotion, stakeholder engagement, and broad public visibility of the conferences across multiple communication platforms. Design and produce engaging promotional materials and digital campaign content, including social media creatives, teaser videos, event announcements, web content, Live coverage (tweets, reels, stories) and post-event engagement strategies and other visibility products aligned with the conference objectives and branding guidelines. Draft and disseminate professional communication materials, including press releases, media advisories, talking points, briefing notes, and key conference messages to ensure consistent and strategic media communication before, during, and after the events. Conduct professional interviews, capture stakeholder testimonials, and document key conference proceedings, sessions, and participant engagements to support visibility, reporting, and post-event communication purposes. Facilitate and coordinate live media interactions, press coverage, and engagement with journalists, media representatives, and key speakers to ensure smooth communication flow and effective dissemination of conference highlights and outcomes. Provide high-quality photography and videography services throughout the conferences, including event coverage, session recordings, speaker highlights, audience interactions, and production of visual content suitable for media, digital platforms, and organizational documentation Develop and facilitate expert podcasts with available people involved in the process of the conference, Practitioners in SRH/GBV and voices from civil society, Government and UN agencies. Task 3: Provision of SMDs, Digital Streaming, and Outdoor Broadcast System Services Provide complete SMD screen services, including provision, installation, configuration, and on-site operation of indoor and outdoor display systems, ensuring seamless visual presentation throughout the conferences. Manage live display content effectively on SMD screens, including presentations, videos, branding materials, and real-time conference proceedings to enhance audience engagement and visibility. Deliver end-to-end digital streaming services, including multi-camera live coverage of sessions, broadcasting across digital and social media platforms, and recording, editing, and archiving of all event sessions. Provide a fully integrated outdoor broadcast system, including audio-visual equipment setup, sound system integration, live mixing services, and continuous technical support and troubleshooting to ensure uninterrupted event operations. Expected Materials/Deliverables The materials may include but are not limited to: Communication Material Event backdrops and stage branding 04 Standees and banners 20 Media and Event Walls 06 Shields 20 Invitation cards 100 Participants Cards 150 File and folders 200 Diary, Pen and Tote Bags 400 (each) Conference branding materials (Brochures, pamphlets, infographics and Visibility Items) 400 (each) Designed Version Two Booklets (Max 80 pages) 1000 copies Media Visibility Strategy 1. Media visibility strategy and implementation plan 02 Press releases and media kits 02 Social media and digital content 10 Photography and videography coverage 02 High Quality Video of the Conferences and event documentation 04 Podcasts Episodes with Experts 06 Provision of SMDs, Digital Streaming Fully functional SMD Screens/ and broadcast systems 02 (for each event) Digital Standees 06 (for each event) Installation and dismantling services 01 Live streaming and recording services 01 Technical operational support during events 01 Recording of conference sessions 01 Duration of Assignment The assignment will cover pre-event preparations, event execution, and post-event visibility activities for both conferences from June to September 2026. Reporting and Coordination The selected firm will work closely with the Technical Specialist (Gender and GBV) from SPO and ensure timely coordination, approvals, and reporting throughout the assignment period. Required Qualifications and Experience Be a legally registered firm with valid documentation to operate in Pakistan and provide communication, media, and technical event support services. Demonstrate substantial experience in
TENDER NOTICE
Tender Notice for retrofitting of schools
Tender Notice School Repair Work — Sindh Province Strengthening Participatory Organization (SPO) invites sealed bids from well-reputed and registered Construction companies having similar work experience. Step 1 Deadline Tuesday, 10 March 2026 School Visit (Tentative) Thursday, 12 March 2026 Final Bid Deadline Monday, 16 March 2026 01 Scope of Work Sr. No. Description Quantity of Schools 1 School Repair Work in the following districts of Sindh: I. Dadu 27 schools II. Larkana 27 schools III. Shaheed Benazir Abad 27 schools IV. Sukkur 27 schools 108 Total Schools Required Document Bill of Quantities (BOQ) — Click below to download * Note: After downloading the zip BOQ document, kindly extract the files. ↓ Download BOQ 02 Procedure for Applying 1 Submit Letter of Intent and Company Profile Interested companies/firms are requested to submit (i) a Letter of Intent and (ii) a Company Profile on or before Tuesday, 10th March 2026. 📅 Tuesday, 10 March 2026 2 Bidders’ School Visit Submission of quotations and earnest money shall follow the bidders’ visit to the above-mentioned schools arranged by the SPO Sukkur Office. The Date and Time of the school visit will be communicated to the vendor in advance, tentatively by Thursday, 12th March 2026 (after reviewing the profile submitted by the vendor). 📅 Tentatively Thursday, 12 March 2026 3 Submit Sealed Quotation + Earnest Money Sealed Quotations and 5% of the total amount as refundable earnest money (Pay Order) must be received on or before Monday, 16th March 2026. No bids will be accepted without earnest money. 📅 Monday, 16 March 2026 4 Email Scanned Copy of Quotation Along with the submission of sealed quotations, bidders are also required to share a complete scanned copy of the quotation (exactly as submitted in sealed form, duly signed and stamped) via email at the address given below on or before the submission deadline. ✉ procurement_committee@spopk.org SPO has the right to accept or reject any or all bids without assigning any reason thereof. *Terms and conditions apply. Bids should be addressed to: Procurement Committee Strengthening Participatory Organization (SPO) Building no. 1-B, Street 26, Sector G-9/1, Islamabad Ph: (051) 8736193-94 03 Terms and Conditions 01Vendor/Supplier should be registered with the Government of Pakistan. 02Separate Technical Specifications are available for each category. 03A vendor/supplier can apply for one or more tenders. 04The sealed bids with vendor profile and 5% of the total amount as refundable earnest money (Pay Order) should reach the Head of Administration on the date mentioned in the advert. 05The cost of transportation (including loading and unloading) and all taxes should be included in the rates quoted. 06Payment to the vendor will be made in instalments against each tranche of goods delivered at specified distribution points. 07The Vendor shall provide an invoice along with a delivery challan signed by the individual receiving the items. 08The vendor(s) will issue a numbered receipt when they receive the payment/instalment. If the numbered receipt is not available, a receipt on his/her letterhead, acknowledging the payment, will be obtained. 09Performance security to be released upon successful completion of the contract. 10Delivery times and sizes of each supply batch shall be clearly indicated in the Purchase Order. Agreed delivery time should be strictly followed. 11In case of breach/delay in delivery, deductions up to 1% of the total amount on 3 days, up to 5% on 5 days of delay and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO, and all monies due to the vendor/supplier forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier. 12The general conditions should be read together with the technical specifications. 13Inspection of goods by SPO may be done before delivery and at the time of delivery at the distribution point. 14In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding. 15The bidder(s) can also mention any specific condition, which shall be taken into consideration before the award of supply orders. 16Goods to be delivered at the designated warehouses of the organization as mentioned in the tender. 17If any bidder needs clarification on any technical specifications or general conditions, he/she must do so in writing. The clarification, if any, shall be issued to all bidders. Tender at a Glance Total Schools 108 Districts Dadu · Larkana · Shaheed Benazir Abad · Sukkur Schools per District 27 each Earnest Money 5% of total bid (refundable Pay Order) Eligible Bidders Registered Construction companies with similar experience Key Dates Letter of Intent + Profile Tuesday, 10 March 2026 School Visit Thursday, 12 March 2026 (tentative) Sealed Bid + Earnest Money Monday, 16 March 2026 Submit Bids To Procurement Committee Strengthening Participatory Organization (SPO) 📍 Building no. 1-B, Street 26, Sector G-9/1, Islamabad 📞 (051) 8736193-94 Email Scanned Copy To procurement_committee@spopk.org ⚠ Important No bids will be accepted without earnest money. SPO has the right to accept or reject any or all bids without assigning any reason thereof. Strengthening Participatory Organization (SPO) Building no. 1-B, Street 26, Sector G-9/1, Islamabad · Ph: (051) 8736193-94 spopk.org
Tender Notice – Procurement of IT Equipment 2023
Terms and Conditions 1. Vendor/Supplier should be registered with the Government of Pakistan. 2. Separate Technical Specifications are available for each category. 3. A vendor/supplier can apply for one or more tenders. 4. The sealed bids with vendor profile, sample items and 5% of the total amount as refundable earnest money should reach the Head of Administration on the date mentioned in the advert. 5. The cost of transportation and all taxes should be included in the rates quoted. 6. Payment to vendor will be made after the delivery. 7. The Vendor shall provide an invoice along with delivery challan signed by the individual receiving the items. 8. The vendor(s) will issue a numbered receipt when they receive the payment/installment. If the numbered receipt is not available, a receipt on his/her letterhead, acknowledging the payment will be obtained. 9. Performance security to be released upon successful completion of contract. 10. Delivery times and sizes of each supply batches shall be clearly indicated in the Purchase Order. Agreed delivery time should be strictly followed. 11. In case of delay in delivery, deductions up to 1% of the total amount on 3 days, up to 5% on 5 days delay and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO and all monies due to the vendor / supplier forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier. 12. The general conditions should be read together with the technical specifications. 13. Inspection of goods by SPO may be done before delivery and at the time of delivery at distribution point. 14. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding. 15. The bidder(s) can also mention any specific condition, which shall be taken into consideration before the award of supply orders. 16. Goods to be delivered at the designated warehouses of the organization. 17. If any bidder need clarification on any technical specifications or general conditions, he/she must do so in writing. The clarification, if any, shall be issued to all bidders. Bids should be addressed to the following: Procurement Committee Strengthening Participatory Organization (SPO) Building no. 1-B, Street 26, Sector G-9/1, Islamabad Ph: (051) 8736193-94
Tender Notice – Construction of Houses
TENDER NOTICE Strengthening Participatory Organization (SPO) invites sealed bids tenders from well-reputed and registered companies for the Construction of Houses with the following specifications: S. # Item Qty Unit 1 Bricks 24,000 Nos. 2 Cement 140 Bags 3 Sand 1,200 Cft. 4 Crush (0, ½, ¾) 600 Cft. 5 Girder Iron 3.9 Rft. 6 Girder Iron 3.14 Rft. 7 Girder Iron 2.11 Rft. 8 T-Iron 7.16 Rft. 9 T-Iron 12.16 Rft. 10 T-Iron 4.7 Rft. 11 Roof Tiles 1,200 Rft. 12 Door Room 1 3X7 13 Door Bath Room 1 3X7 14 Window 1 4X4 15 T-Iron for Animal Shed 10 Rft. 16 Plastic Sheet (lump sum) 10 m. 17 E-angle 29 Rft. 18 Earth Work 1,900 Ft. 19 WC (Indian) 1 No. 20 Wash Basin (Small) 1 No. 21 Bib Cock 2 No. 22 Pipe PVC (4”) 20 Ft. 23 P. Trep 2 No. 24 Elbow 2 No. 25 Tee 1 No. 26 Solution 1 No. 27 Ceiling Fan (Solar) Good Quality 2 No. 28 Pipe PPI (3/4”) 80 Ft. 29 Elbow 8 30 Tee 5 No. 31 Tee Churi 3 32 Elbow Churi 4 33 Bichomen 1 Drum 34 Overhead Water tank 200 Liters 35 DPC (Complete) Lumsum 36 Interior Plaster (complete) Lumsum 37 Exterior Bricks Pointing – Red Lumsum 38 Electric Work Complete Lumsum 39 Paint & Distemper (complete) Lumsum 40 Solar Plate 180 v 1 41 Battery Good Quality 100 W 1 42 Battery Backup 1 43 Mono Black Motor ½ HP 1 44 Boring pipe 50 feet fitting complete 1 45 Labour Charges Lumsum Layout Plan and Design Download Link: Layout Plan and Design General Terms and Conditions Vendor/Supplier should be registered with the Government of Pakistan. Separate Technical Specifications are available for each category. A vendor/supplier can apply for one or more tenders. The sealed bids with vendor profile, sample items and 5% of the total amount as refundable earnest money should reach the Head of Administration on the date mentioned in the advert. The cost of transportation and all taxes should be included in the rates quoted. Payment to vendor will be made in installments against each tranche of goods delivered at specified distribution points. The Vendor shall provide an invoice along with completion note signed by the individual receiving the items. The vendor(s) will issue a numbered receipt when they receive the payment/installment. If the numbered receipt is not available, a receipt on his/her letterhead, acknowledging the payment will be obtained. Performance security to be released upon successful completion of contract. Delivery times and sizes of each supply batches shall be clearly indicated in the Purchase Order/Contract, Agreed delivery time should be strictly followed. In case of breach / delay in delivery, deductions up to 1% of the total amount on 3 days, up to 5% on 5 days delay and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO and all monies due to the vendor / supplier forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier. The general conditions should be read together with the technical specifications. Inspection of goods by SPO may be done before delivery and at the time of delivery at distribution point. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding. The bidder(s) can also mention any specific condition, which shall be taken into consideration before the award of supply orders. If any bidder need clarification on any technical specifications or general conditions, he/she must do so in writing .The clarification, if any, shall be issued to all bidders. Bids should be submitted at the below-mentioned address: Chairperson, Procurement Committee Strengthening Participatory Organization Building No. 1-B, Street 26, G-9/1, Islamabad +92 51 111 357 111, 051-8736194 * Terms and conditions apply.
Tender Notice – Hygiene and Dignity Kits
TENDER NOTICE Strengthening Participatory Organization (SPO) invites sealed bids tenders from well-reputed and registered companies for the: Procurement of Hygiene and Dignity Kits Mentioned Below: Hygiene Kit Description Items per Kit Bucket, Plastic (fine), 16 liters, Food Grade Quality, with Lid and Handle 1 Soap, Hand Washing, 115 Grams, Lifebuoy or equivalent 12 Nail Cutter, Stainless Steel, Medium Size, Korean Made 1 Soap, Cloth Washing, 250 Grams, Hari / Kohinoor or equivalent Laundry Soap 4 Towel, Cotton, Size 115×60 cm, weight 300 Grams+10 2 Hair Comb, Nylon (1-lice &1-normal) 2 Soap Case, Plastic, with Cover and Perforated 1 Plastic Lotta, Medium Size, made up of fine plastic 1 Toothpaste -100 gram tube 2 Toothbrush 03 adult size & 03 children size (with cap fine quality 6 Mirror, Handheld, plastic cased,15x12cm 1 Parachute bag with hand strips of 12 each with branding. 1 Mosquito Net 2 Dignity Kit Description Items per Kit Female Underwear – 100% Cotton- good quality- in dark colors- size, small/medium /large/extra large 10 Sanitary pads (Family Size always brand) 1 Sanitary Cloth, Pure Cotton Cloth with 160-180 grams per Squares and separately packed in polystyrene bag, Maroon, red colour and washable absorbent cloth 20 GERERAL TERMS and CONDITIONS Vendor/Supplier should be registered with the Government of Pakistan. Separate Technical Specifications are available for each category. A vendor/supplier can apply for one or more tenders. The sealed bids with vendor profile, sample items and 5% of the total amount as refundable earnest money should reach the Head of Administration on the date mentioned in the advert. The cost of transportation for Mirpur Khas Sanghar Sobhat Pur and Jafarabad (Baluchistan) and all taxes should be included in the rates quoted. Payment to the vendor will be made in installments against each tranche of goods delivered at specified distribution points. The Vendor shall provide an invoice along with a delivery challan signed by the individual receiving the items. The vendor(s) will issue a numbered receipt when they receive the payment If the numbered receipt is not available, a receipt on his/her letterhead acknowledging the payment will be obtained. Performance security to be released upon successful completion of the contract. Delivery times and sizes of each supply batches shall be clearly indicated in the Purchase Order. Agreed delivery time should be strictly followed. In case of breach/delay in delivery, deductions up to 1% of the total amount on 3 days, up to 5% on 5 days delay, and termination of Purchase Order beyond this period. The contract can be suspended or canceled at the sole discretion of SPO and all monies due to the vendor/supplier forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier. The general conditions should be read together with the technical specifications. Inspection of goods by SPO may be done before delivery and at the time of delivery at the distribution point. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding. The bidder(s) can also mention any specific condition, which shall be taken into consideration before the award of supply orders. If any bidder need clarification on any technical specifications or general conditions, he/she must do so in writing. The clarification, if any, shall be issued to all bidders. Bids should be submitted at the below-mentioned address: Chairperson, Procurement Committee Strengthening Participatory Organization Building No. 1-B, Street 26, G-9/1, Islamabad +92 51 111 357 111, 051-8736194 * Terms and conditions apply.
Tender Notice – Computer Equipment and Electrical Supplies
TENDER NOTICE Strengthening Participatory Organization (SPO) invites sealed bids tenders from well-reputed and registered companies for the: Procurement of Computer Equipment and Electrical Appliances Mentioned Below: S.no Items Specifications Qty 1 Laptop Core i5-12th Generation, 8 GB, 512 GB SSD,15.6”, FHD Integrated Intel UHD Graphics, Windows 10 Pro (Licensed) 1 Year Local Warranty + Licensing MS Office 2021+ Laptop Backpack (HP or Lenovo, whichever is lower) 10 2 Printer & Photo Copier (3 in 1) HP MFP Printer M3103 SDW (3 In 1) 4 3 Air Conditioners Air Conditioners 1.5 Ton Inverter (Haier, Orient, Dawlance, PEL) (whichever is lower) 10 4 Digital Camera Canon 2000-D Power Shot Digital Camera With a 32 GB Card and Camera Bag 2 5 Fans Ceiling AC/DC Fans (Pak Fan, Khurshid Fan, Taimoor Fan, SK Fan, (whichever is lower) 12 6 Water Dispenser (Hot and Cold) Water Dispenser (Haier, Orient, Dawlance, PEL,) (whichever is lower) 2 7 Fridge Standing Fridge Double Door (Haier, Orient, Dawlance, PEL) (whichever is lower) 2 8 Oven Micro Wave Oven (Haier, Orient, Dawlance, PEL,) (whichever is lower) 2 Note: Laptops, Printers, and Digital Camera will be delivered in Islamabad, All the rest of the items will be delivered in District Ghotki and District Noshero Feroz -Sindh Interested companies/firms are requested to submit their (1) Sealed quotations (Inclusive of all taxes), (2) Company Profile along with (3) 5% of the total amount as refundable earnest money (Pay Order) on or before 1700 hrs. on Friday, 20th October 2023. No bids will be accepted without earnest money. SPO has the right to accept or reject any or all bids without assigning any reason thereof. Terms and Conditions Vendor/Supplier should be registered with the Government of Pakistan. Separate Technical Specifications are available for each category. A vendor/supplier can apply for one or more tenders. The sealed bids with vendor profile and 5% of the total amount as refundable earnest money (Pay Order) should reach the Head of Administration on the date mentioned in the advert. The cost of transportation (including Loading and Unloading) and all taxes should be included in the rates quoted. Payment to vendor will be made in installments against each tranche of goods delivered at specified distribution points. The Vendor shall provide an invoice along with delivery challan signed by the individual receiving the items. The vendor(s) will issue a numbered receipt when they receive the payment/installment. If the numbered receipt is not available, a receipt on his/her letterhead, acknowledging the payment will be obtained. Performance security to be released upon successful completion of contract. Delivery times and sizes of each supply batches shall be clearly indicated in the Purchase Order. Agreed delivery time should be strictly followed. In case of breach / delay in delivery, deductions up to 1% of the total amount on 3 days, up to 5% on 5 days delay and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO and all monies due to the vendor / supplier forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier. The general conditions should be read together with the technical specifications. Inspection of goods by SPO may be done before delivery and at the time of delivery at distribution point. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding. The bidder(s) can also mention any specific condition, which shall be taken into consideration before the award of supply orders. Goods to be delivered at the designated warehouses of the organization as mentioned in the tender. If any bidder need clarification on any technical specifications or general conditions, he/she must do so in writing .The clarification, if any, shall be issued to all bidders. Bids should be addressed to the following: To, Procurement Committee Strengthening Participatory Organization (SPO) Building no. 1-B, Street 26, Sector G-9/1, Islamabad Ph: (051) 8736193-94
Invitation to Bids 2023
INVITATION TO BID for the REHABILITATION OF FLOOD-BASED IRRIGATION SYSTEM, CANALS, drinking water ponds IN TEHSIL Bhag Last date & time for issuance of ITB: 2nd November 2023 till 05:00 p.m. Last date & time for Tender submission: 3rd November 2023, from 09:00 to 05:00 p.m. Tender Opening date and time: 13th November 2023 at 03:00 p.m. Tender Fee: Nil GENERAL INFORMATION Strengthening Participatory Organization invites sealed bids from qualified Vendors / Contractors and Construction firms duly registered with the Government of the Islamic Republic of Pakistan having a valid 2022-23 Pakistan Engineering Council (PEC) Certificate to submit a firm offer for the Construction of different components of Spate Irrigation PROJECT at Tehsil Bhag, District Kachi, Balochistan. The offers from the successful bidders would form the basis for an award of a contract. BIDDING DOCUMENTS The following annexes form are and shall be an essential part of this Bid: Annex A: Price Proposal / Bill of Quantities for the Construction of different spate irrigation systems and canals in the project area. Annex B: Technical Proposal Form Annex C: Vendor’s General Information. SECTION I: BIDDING INFORMATION ACKNOWLEDGMENT Bidders are requested to confirm the receipt of this ITB and send the expression of their intention to participate to the addresses (physical) provided in the “SUBMISSION OF BIDS” section of this ITB. QUERIES Bidders can submit their inquiries regarding this invitation to bid by email to procurement_committee@spopk.org until two days before the opening of the tender. IMPORTANT: Any direct correspondence of your offer with the responsible buyer will disqualify the proposal. Please bring your proposal directly to the address provided in the “SUBMISSION OF BIDS” section of this ITB. YOUR OFFER: Please submit your offer using the submission templates provided (Annex –A). It should conform to the following requirements and contain all information required. The bids that do not conform to the requested format will not be considered for evaluation. Your Bid should include the following information: IMPORTANT: Firms are required to quote rates (for each job/work) without skipping any job/work in Annex A. Incomplete or partial bids will not be entertained and will be considered non-responsive and will be rejected. Escalation of rates or withdrawal/ surrender in the submitted bid form is not allowed. WORKING TIME: All the mentioned work must be completed as per the specifications/ instructions on the specified locations within six months or AS EARLIER AS POSSIBLE after placement of the Work Order. EARNEST MONEY: Your offer must be accompanied by 5% earnest money (refundable) of the total quoted amount in the shape of a call deposit or demand draft made out in favor of SPO. Call Deposit from unsuccessful bidders will be returned to the respective suppliers as soon as possible, whereas the Security Deposit amount from the successful Vendor (s) will be retained until the completion of construction work. OFFERS: SPO reserves the right to accept or reject any or all bids without assigning any reason thereof. INSPECTION: Inspection of supplies and work-in-progress at any time with or without bringing into the knowledge of the Vendor (s) is allowed under this ITB. The successful Vendor (s) will facilitate the Project Engineer / Project Coordinator by SPO NC and Quetta Region & Local Irrigation Department Kachi for the inspection(s). Please note that inspection charges resulting from the Vendor’s default will be charged directly to the Vendor. WORKSITE: The different components and channels of the spate irrigation system are located at different places, and the Contractor has to employ his working team at any location suitable for him. He can also employ multiple teams at a time, not more than three different locations in Tehsil Bhag, District Kachi, Balochistan. PERFORMANCE SECURITY DELAYED CHARGES: In case of breach/delay in delivery, deductions up to 1% of the total amount on three days, up to 5% on seven days’ delay, and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO, and all monies due to the vendor/supplier can be forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier. The natural hazards will not be counted as a reason for delay. VENDOR’S GENERAL INFORMATION: The vendors are requested to complete and submit their offer to the Vendor’s general information form (Annex B), together with the necessary supporting documentation. All the companies are required to submit registration documents, for example: Pakistan Engineering Council Registration (In an appropriate category as per the value of the tender) And those applicable from the following documents Certificate of Incorporation issued by PEC National Tax Number BRA Registration Certified Audit Report for the last two years (from an Audit firm registered with ICAP) Updated six months bank statement Projects of similar nature (similar nature projects, i.e. dams, earthen canals and exaction and Construction of flood dikes) Equipment Capability related to project Any other documents BID EVALUATION Supplier Registration The qualified vendors will be added to the Tender Analysis Report after investigation of suitability based on the submitted Vendor’s general information form and supporting documents. The investigation involves consideration of several factors such as: Financial standing, Core business, Track record, Capacity to deliver (equipment, machinery, etc.) This will be followed later by performance evaluation as a contractor such as: Ability to respond quickly to organization needs Timely completion/delivery Dependability of products and services. Financial and Technical Evaluation All bids from vendors will be evaluated based on: Compliance with the mentioned specifications, criteria and competitive rates basis. IMPORTANT: The offers submitted must be in Pakistani Rupees. SUBMISSION OF BIDS: Bids must be submitted in two (02) separately sealed envelopes as follows: The outer envelope should be marked and addressed as mentioned below. (One) sealed envelope containing technical part of the offer having the following documents: 1.1. Duly filled Vendor General Information Form Valid Pakistan Engineering Council