Invitation to Bids 2023

INVITATION TO BID

for the REHABILITATION OF FLOOD-BASED IRRIGATION SYSTEM, CANALS, drinking water ponds IN TEHSIL Bhag

Last date & time for issuance of ITB:	2^nd November 2023 till 05:00 p.m.
Last date & time for Tender submission:	3^rd November 2023, from 09:00 to 05:00 p.m.
Tender Opening date and time:	13^th November 2023 at 03:00 p.m.
Tender Fee:	Nil

GENERAL INFORMATION

Strengthening Participatory Organization invites sealed bids from qualified Vendors / Contractors and Construction firms duly registered with the Government of the Islamic Republic of Pakistan having a valid 2022-23 Pakistan Engineering Council (PEC) Certificate to submit a firm offer for the Construction of different components of Spate Irrigation PROJECT at Tehsil Bhag, District Kachi, Balochistan. The offers from the successful bidders would form the basis for an award of a contract.

BIDDING DOCUMENTS

The following annexes form are and shall be an essential part of this Bid:

Annex A: Price Proposal / Bill of Quantities for the Construction of different spate irrigation systems and canals in the project area.

Annex B: Technical Proposal Form

Annex C: Vendor’s General Information.

SECTION I: BIDDING INFORMATION

ACKNOWLEDGMENT

Bidders are requested to confirm the receipt of this ITB and send the expression of their intention to participate to the addresses (physical) provided in the “SUBMISSION OF BIDS” section of this ITB.

QUERIES

Bidders can submit their inquiries regarding this invitation to bid by email to procurement_committee@spopk.org until two days before the opening of the tender.

IMPORTANT: Any direct correspondence of your offer with the responsible buyer will disqualify the proposal. Please bring your proposal directly to the address provided in the “SUBMISSION OF BIDS” section of this ITB.

YOUR OFFER:

Please submit your offer using the submission templates provided (Annex –A). It should conform to the following requirements and contain all information required. The bids that do not conform to the requested format will not be considered for evaluation. Your Bid should include the following information:

IMPORTANT: Firms are required to quote rates (for each job/work) without skipping any job/work in Annex A. Incomplete or partial bids will not be entertained and will be considered non-responsive and will be rejected. Escalation of rates or withdrawal/ surrender in the submitted bid form is not allowed.

WORKING TIME: All the mentioned work must be completed as per the specifications/ instructions on the specified locations within six months or AS EARLIER AS POSSIBLE after placement of the Work Order.

EARNEST MONEY: Your offer must be accompanied by 5% earnest money (refundable) of the total quoted amount in the shape of a call deposit or demand draft made out in favor of SPO. Call Deposit from unsuccessful bidders will be returned to the respective suppliers as soon as possible, whereas the Security Deposit amount from the successful Vendor (s) will be retained until the completion of construction work.
OFFERS: SPO reserves the right to accept or reject any or all bids without assigning any reason thereof.
INSPECTION: Inspection of supplies and work-in-progress at any time with or without bringing into the knowledge of the Vendor (s) is allowed under this ITB. The successful Vendor (s) will facilitate the Project Engineer / Project Coordinator by SPO NC and Quetta Region & Local Irrigation Department Kachi for the inspection(s). Please note that inspection charges resulting from the Vendor’s default will be charged directly to the Vendor.
WORKSITE: The different components and channels of the spate irrigation system are located at different places, and the Contractor has to employ his working team at any location suitable for him. He can also employ multiple teams at a time, not more than three different locations in Tehsil Bhag, District Kachi, Balochistan.
PERFORMANCE SECURITY DELAYED CHARGES: In case of breach/delay in delivery, deductions up to 1% of the total amount on three days, up to 5% on seven days’ delay, and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO, and all monies due to the vendor/supplier can be forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier. The natural hazards will not be counted as a reason for delay.
VENDOR’S GENERAL INFORMATION: The vendors are requested to complete and submit their offer to the Vendor’s general information form (Annex B), together with the necessary supporting documentation. All the companies are required to submit registration documents, for example:

Pakistan Engineering Council Registration (In an appropriate category as per the value of the tender)

And those applicable from the following documents

Certificate of Incorporation issued by PEC
National Tax Number
BRA Registration
Certified Audit Report for the last two years (from an Audit firm registered with ICAP)
Updated six months bank statement
Projects of similar nature (similar nature projects, i.e. dams, earthen canals and exaction and Construction of flood dikes)
Equipment Capability related to project
Any other documents

BID EVALUATION

Supplier Registration

The qualified vendors will be added to the Tender Analysis Report after investigation of suitability based on the submitted Vendor’s general information form and supporting documents. The investigation involves consideration of several factors such as:

Financial standing,
Core business,
Track record,
Capacity to deliver (equipment, machinery, etc.)

This will be followed later by performance evaluation as a contractor such as:

Ability to respond quickly to organization needs
Timely completion/delivery
Dependability of products and services.

Financial and Technical Evaluation

All bids from vendors will be evaluated based on:

Compliance with the mentioned specifications, criteria and competitive rates basis.

IMPORTANT: The offers submitted must be in Pakistani Rupees.

SUBMISSION OF BIDS:

Bids must be submitted in two (02) separately sealed envelopes as follows:

The outer envelope should be marked and addressed as mentioned below.

(One) sealed envelope containing technical part of the offer having the following documents:

1.1. Duly filled Vendor General Information Form

Valid Pakistan Engineering Council Certificate
Certificate of Incorporation
National Tax Number Certificate& BRA registration
Certified Audit Report for the last three years
Updated six months’ bank statement Bank statement
Projects of similar nature (similar nature projects, i.e. dams, earthen canals, dikes, etc.) at the three least projects completed in the last five years.
Updated Company Profile
Call Deposit (Pay Order – 5% of the quoted value in favour of SPO).

(One) sealed envelope containing financial part of the offer having the following documents:

2.1. Duly filled Bid Proposal Form

Both envelopes A and B should be sealed and put in envelope C, having written the below-mentioned details as illustrated above. The envelopes should be brought by the representative of the firm/company on the closing date and time as mentioned above.

Chairperson

SPO Procurement Committee

SPO National Centre

Building No. 1-B, St. No. 26, Sector G-9/1, ISLAMABAD.

Phone: 051- 8736193-4

IMPORTANT: Bids that are otherwise addressed and/or copied or sent to other addresses or individuals will be marked invalid and will not be considered for evaluation.

All bids must be received latest by COB on Friday, 3^rd November 2023.

LATE SUBMISSION OF BIDS: Bids received after the deadline for submission of bids and bids transmitted in any other manner than those indicated above will not be considered.

The offers must bear your official letterhead, clearly identifying your Company.

Bid Opening: A sealed envelope containing the commercial part of the offer will only be opened for evaluation if the supplier’s technical part of the offer has passed the technical Evaluation / has been accepted by SPO Technical Procurement Committee as meeting the technical specifications. The Bids will be opened in front of the procurement Committee of SPO in the presence of Committee Members at 03:00 p.m. on 13^th November 2023.

BID ACCEPTANCE:

SPO reserves the right to accept the whole or part of your Bid. Please note (The lowest offer is not the only criteria for acceptance of the offer) refer to the stated evaluation criteria (Para C above). Information provided by the bidder will constitute the basis for the eventual award of the contract.

SPO may, at its discretion, extend the deadline for the submission of proposals by notifying all prospective vendors in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by SPO on its initiative or in response to a clarification requested by a prospective supplier.

CURRENCY AND PAYMENT TERMS FOR WORK ORDERS:

Any Work Order (W.O.) issued as a result of this ITB will be made in Pakistani Rupees (PKR), payment will be in accordance with the deliverables / work done. Final payment will be made within fifteen (15) working days after completion of construction work and submission of Work Completion Report as per BoQs duly signed by the Project nominated person. Applicable Government tax(s) at an admissible rate(s)shall be deducted at source from the payment made to the selected Vendor.

DISPUTE RESOLUTION:

In case of any dispute or disagreement between SPO and the Vendor, the dispute shall be referred to adjudication or arbitration in accordance with the laws of the Islamic Republic of Pakistan, and the venue for the arbitration will be Quetta.

Yours sincerely,

Chairperson

SPO Procurement Committee

__________________________________________________________________________________________

Annex – A

PRICE PROPOSAL SHEET / BOQ

Description and Specifications

CONSTRUCTION / REHABILITATION OF CHANNEL IN ZAHR0 WAH CHANNEL AREA DISTRICT KACHHI

SALAR ABAD BAND

REHANZAI BAND

DOLWAH CHILGERI BAND

CHANDER WAH CHANNEL

AAMIR ABAD WAH HAJI HASHIM WAH

GRANI WAH

MUSA WAH

DRINKING WATER POUND (05)

Annex B

Technical Proposal Form

Particulars	Description	Attachments (Annexure Nos.)
Name of the Firm:
Address: Telephone, Fax & E-mail
Year of Establishment (attach any documentary evidence or furnish a statement on Oath)
VALID Pakistan Engineering Council Registration No. and Certificate (Attach updated PEC certificate)
Income Tax registration certificate (Attach Active certificate) and BRA registration.
Tender fee	N/A	N/A
Earnest Money (5% of the total bid value) in the shape of Pay order or demand draft in favour of SPO	Yes No
Banker’s name and Contact details
Experience related to Similar Work. (Completed projects). Please indicate name of client and value of service agreement in a separate annex. Attach P.O/service agreements (if any)
Assignment/ projects in hand. Please indicate name of client and value of service agreement in a separate annex. Attach service agreement (if any)
Annual turnover supported by sales income tax return for the year 2019, 2020 and 2021
Affidavit: (that the firm has not been blacklisted by private, Govt. Semi Govt. and Autonomous Body)
Type and No. of Machinery / Equipment
Contact Person: Date:______________________	Name & Designation Authorized Signature & Stamp

Invitation to Bids 2023