Tender Notice for retrofitting of schools

TENDER NOTICE

SPO invites sealed bids from well-reputed and registered Construction companies having similar work experience for:

* Note: After downloading the zip BOQ document, kindly extract the files.

Procedure for Applying:

1. Interested companies/firms are requested to submit (i) a Letter of Intent and (ii) a Company Profile on or before Tuesday, 10^th March 2026.
2. Submission of quotations and earnest money shall follow the bidders’ visit to the above-mentioned schools arranged by the SPO Sukkur Office. The Date and Time of the school visit will be communicated to the vendor in advance, tentatively by Thursday, 12^th March 2026 (after reviewing the profile submitted by the vendor).
3. Sealed Quotations and 5% of the total amount as refundable earnest money (Pay Order) must be received on or before Monday, 16^th March 2026. No bids will be accepted without earnest money.
4. Along with the submission of sealed quotations, bidders are also required to share a complete scanned copy of the quotation (exactly as submitted in sealed form, duly signed and stamped) via email at the address given below on or before the submission deadline.

procurement_committee@spopk.org

SPO has the right to accept or reject any or all bids without assigning any reason thereof.

*Terms and conditions apply.

Bids should be addressed to the following:

Procurement Committee

Strengthening Participatory Organization (SPO)

Building no. 1-B, Street 26, Sector G-9/1, Islamabad

Ph: (051) 8736193-94

Terms and Conditions:

1. Vendor/Supplier should be registered with the Government of Pakistan.
2. Separate Technical Specifications are available for each category.
3. A vendor/supplier can apply for one or more tenders.
4. The sealed bids with vendor profile and 5% of the total amount as refundable earnest money (Pay Order) should reach the Head of Administration on the date mentioned in the advert.
5. The cost of transportation (including loading and unloading) and all taxes should be included in the rates quoted.
6. Payment to the vendor will be made in instalments against each tranche of goods delivered at specified distribution points.
7. The Vendor shall provide an invoice along with a delivery challan signed by the individual receiving the items.
8. The vendor(s) will issue a numbered receipt when they receive the payment/instillment. If the numbered receipt is not available, a receipt on his/her letterhead, acknowledging the payment, will be obtained.
9. Performance security to be released upon successful completion of the contract.
10. Delivery times and sizes of each supply batches shall be clearly indicated in the Purchase Order. Agreed, delivery time should be strictly followed.
11. In case of breach/delay in delivery, deductions up to 1% of the total amount on 3 days, up to 5% on 5 days of delay and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO, and all monies due to the vendor/supplier forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier.
12. The general conditions should be read together with the technical specifications.
13. Inspection of goods by SPO may be done before delivery and at the time of delivery at the distribution point.
14. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding.
15. The bidder(s) can also mention any specific condition, which shall be taken into consideration before the award of supply orders.
16. Goods to be delivered at the designated warehouses of the organization as mentioned in the tender.
17. If any bidder needs clarification on any technical specifications or general conditions, he/she must do so in writing. The clarification, if any, shall be issued to all bidders.