Tender Notice – Oxfam Early Recovery Project

TENDER NOTICE

Strengthening Participatory Organization (SPO) invites sealed bids tenders from well-reputed and registered companies for:

Procurement and Construction Work

(Note: Kindly click on the items in description below for ‘Bill of Quantities’)

Interested companies/firms are requested to submit their sealed quotations, and Profile along with 5% of the total amount as refundable earnest money (Pay Order) on or before 1700 hrs. on Monday, 8^th May 2023. No bids will be accepted without earnest money. Sealed bids will be opened at 1400 hrs. on Tuesday, 9^th May 2023.

Terms and Conditions

1. Vendor/Supplier should be registered with the Government of Pakistan.
2. Separate Technical Specifications are available for each category.
3. A vendor/supplier can apply for one or more tenders.
4. The sealed bids with vendor profile, sample items and 5% of the total amount as refundable earnest money (Pay Order) should reach the Head of Administration on the date mentioned in the advert.
5. The cost of transportation (including Loading and Unloading) and all taxes should be included in the rates quoted.
6. Payment to vendor will be made in installments against each tranche of goods delivered at specified distribution points.
7. The Vendor shall provide an invoice along with delivery challan signed by the individual receiving the items.
8. The vendor(s) will issue a numbered receipt when they receive the payment/installment. If the numbered receipt is not available, a receipt on his/her letterhead, acknowledging the payment will be obtained.
9. Performance security to be released upon successful completion of contract.
10. Delivery times and sizes of each supply batches shall be clearly indicated in the Purchase Order. Agreed delivery time should be strictly followed.
11. In case of breach / delay in delivery, deductions up to 1% of the total amount on 3 days, up to 5% on 5 days delay and termination of Purchase Order beyond this period. The contract can be suspended or cancelled at the sole discretion of SPO and all monies due to the vendor / supplier forfeited. SPO will be at liberty to award the contract for any remaining unsupplied quantities to any other parties at the risk and cost of the supplier.
12. The general conditions should be read together with the technical specifications.
13. Inspection of goods by SPO may be done before delivery and at the time of delivery at distribution point.
14. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding.
15. The bidder(s) can also mention any specific condition, which shall be taken into consideration before the award of supply orders.
16. Goods to be delivered at the designated warehouses of the organization as mentioned in the tender.
17. If any bidder need clarification on any technical specifications or general conditions, he/she must do so in writing .The clarification, if any, shall be issued to all bidders.

Bids should be addressed to the following:

To,

Procurement Committee

Strengthening Participatory Organization (SPO)

Building no. 1-B, Street 26, Sector G-9/1, Islamabad

Ph: (051) 8736193-94