Tender Notice – Prequalification of Vendor

Prequalification of Vendor 2023-24 

 

 TERMS & CONDITION:

 

  1. Legal Status
  2. NTN registered
  3. GST registered and have regularly deposited applicable taxes in government treasury verifiable by the last six month’s sales tax return
  4. Separate Technical Specifications are available for each category
  5. A firm can apply for one or more items
  6. The sealed bids with vendor profile, sample items should reach SPO where required on the date mentioned in the notice
  7. In case of dispute between the parties, the same shall be referred for arbitration under Pakistani law, and the award in such arbitration shall be final and binding
  8. If any bidder needs clarification on any technical specifications or general conditions, s/he must do so in writing. The clarification, if any, shall be issued to all bidders
  9. There have been no legal proceedings invoked against the firm.

 

 

 BIDDING TEMPLATE:

S.# Item(s) Quantity Rate
1      
2      
3      
4      
5      
6      
7      
8      
9      
10      
11      
12      
13      
14      
15      
16      

 

QUESTIONNAIRE:

 

Firm/Vendor Name
Sales Tax Registration Number
National tax Number

Please attach copies of NTN and GST Registration

 

Type of Firm Private Limited □ Sole Proprietor □ Joint Venture □ Partnership □
Type of Business Manufacturer □ Authorised Distributor □ Reseller □ Others specify □

 

Firm/Supplier Banking Details

Bank Name
Title of Account
Account Number Branch Name
Type of Account City

 

Financial worth of the Firm/Supplier

Net Worth
Annual turnover for the last three years. Year Turnover

In case of a private limited company, please attach audited balance sheet for the last three years, in all other cases, the turnover should be supported by income tax returns.

Contact Person Computerised National ID No.
Mailing Address
Telephone Mobile
Fax E-mail

 

List of partners/Key personnel if any

Name Position Phone Mobile E-mail

 

Profile of Company/Supplier:

1 Primary Business Details 1
2
3
4
2 List of products in which the vendor deals

 

 1
2
3
4
3 List of Authorization from the principals (Authorised Dealerships) 1
2
3
4
4 After Sales Services
5 Warranty Details
6 Buy back/Return Policy
7 Delivery details (Mode & Time)
8 Any other information that supplier may like to provide.

 

Area of specialization applied for Pre-Qualification:

Printing, Stationery & Office Supplies □ Computers, Printers & Office equipment □
Computer accessories & supplies □ Others □

 

Enlistment Certificate:

Provide copy of enlistment certificate with Govt./Semi-Govt. organizations, if any.

 

Current Assignments:

Provide a list of current assignment in hand.

 

Undertaking:

Provide duly signed undertaking on the prescribed format giving below.

 

Affidavit:

Provide an affidavit that the individual/firm/company has not been blacklisted by private, government, semi government and autonomous bodies.

 

List of clientage:

Provide a list of customers to whom supplies were made in the past one year time.
UNDERTAKING:

 

We have read the terms and conditions mentioned above and certify that, to the best of our knowledge and belief it is correct; we also undertake that any changes that may take place later in the status of the firm/vendor, in its business or in the management will be immediately communicated to the organization in writing.

 

 

Name                                ____________________________________

 

Designation                     ____________________________________

 

Authorised Signature    ____________________________________

 

Date                                  ____________________________________

 

 

Official Seal

 

 

 

Note: In case of insufficient space against any column, please attach separate sheet.

 

 

 

Supply of Stationery Items                              

Items Description

(Applicants should write cost of items as per below table)

 

Item UoM Unit Rate
CD`s Rewriteable Nos.
CD`s Writeable Nos.
DVD Writable Nos.
DVD Re writable Nos.
Ball Pen – Dollar Nos.
Ball Pen – Picasso Nos.
Ball Pen – Red Nos.
Ballpen– Piano Nos.
Ink Pen/Gel Pen-Imported/ Schneider
Board Duster Nos.
Highlighter Nos.
Erasers Pelikan AL-30 Nos.
Eraser Stick Nos.
Post It (stick N) Nos.
Silver Marker Nos.
Golden Marker Nos.
Calculator (MJ-100) Casio Nos.
Uniball Pen Deluxe Nos.
White Board Marker (8×4) Nos.
Flip chart Sheet Nos.
Post it pad-Small Nos.
Cutter Standard Size 1 unit
Diary Stand 1 unit
Document Tray (twin shelves) 1 unit
Draft Pads (L-Size) Ruled. A-4 & A-5 1 dozen
Envelope Small Size ( brown & white) I dozen
File Fasten (for card file) 1 Box
A4 Size Envelopes (brown & white) I dozen
Legal Size Envelope (brown & white) 1 dozen
Extra Large Size Envelope ( brown && white) 1 dozen
Envelope with coating of cotton  or any other coating) (A4, large, extra-large) 1 dozen for all sizes
File Board (A-4 size) 1 dozen
File Covers (A-4 size) As per sample 1 dozen
File Tray (Plastic) 1 unit
Flappers 1 dozen
Gum stick (Large & Medium) 1 unit
Glint  1 unit
Paper clip. 1 boxes
Paper cutter (steel) 1 unit
Paper pin. 1 box
Pen holder for officers (per pair price) 1 unit
Pen stand Standard Size 1 unit
Pencil Jar (plastic, Wooden, Metal) 1 unit
Pencil Lead 1dozen
Peon Book 1 unit
Pin cushion 1 unit
Packing Tape/ Binding Tape 1 unit
Plastic Files A4 Size 1 dozen
Plastic Files with pocket inside 1 dozen
Punch Double holes 1 unit
Punch Single Hole. 1 unit
Punch Double holes Extra Large Size 1 unit
Punch Machine – Small Size Nos.
Paper Holder (Metal & Wooden 1 unit each
Pen Holder (Metal & Wooden) 1 unit each
Ring Files (imported) / Box File Imported (Euro) 1 dozen
Scissors (small, medium, large) 1 unit each
Scotch Tape 12″ 1 dozen
Scotch Tape large 1 dozen
Self- Adhesive slips 3X5″ 6 units
Self-Adhesive slip 3X4″ 1 unit
Separator Sheet 1 units
Sticker Sheet (packet) 1 unit
Samad Bond (Small, Medium, Large) 1 unit each
Sharpener (steel) 1 units
Signature Pencil for Executive Office(s) of Shaffered and Parker 1 Unit Each
Register for Diary (mail entry) (small, medium, Large) 1 unit each
Store Item Maintenance Register (Standard Size) 1unit
Stock Register (small, medium, large) 1 unit each
Stamp pad (Medium) 1 unit
Staple Remover 1 unit
Stapler Pin dollar size. 1 boxes
Stapler Pin ELM 23/23 1 packet
Stapler pin KW 23/1 7 1 packet
Staple machine (Fine quality) 1 unit
Table set (wooden) Standard Size 1 unit
Transparent Sheet for Binding 1 dozen
Table planner Nos.
Calendar Planner Nos.
Visiting Card Album Small/ Medium Large Size Nos.
Label for Addresses Nos.
Wrapping Paper Nos.
Leather Stationery Holder Executive Nos.
Plastic Sheets for Binding Nos.
Business Card Carrying Case Nos.
Box Files Imported Quality With Black/Blue Cover “EURO” 1 Dozen
Cell Various Sizes (Small, Medium, Large) 1 Packet Each Size
Binding Clips of Various Sizes 1 Dozen Each
Clamps Various Sizes (Small, Medium, Large) 1 Packet Each Size
Folder ( L-Shaped) 1 Dozen
Fluid (White) with Thinner (set) 1 Unit
Foot Ruler (Steel) 1 Dozen
Marker (Permanent) 1 Dozen
Correction Pen 1 Unit
Cloth Bag/JUTE/ECO
Coffee/Tea Mug,(Ceramic-Travel) Small/Medium/Large 1 Unit

 

 

 

 

Toner 05A 01 Unit
Toner 80A 01 Unit
Toner 55A 01 Unit
Toner 12A 01 Unit
Toner 53A 01 Unit
Toner 35A 01 Unit
Toner 15A 01 Unit
Toner 85A 01 Unit
Toner for Photocopier Cannon RADF-IR-2535 01 Unit
Toner for Photocopier Ricoh 2015 01 Unit

 

 

 

  1. Quoted prices should be mentioned with applicable taxes.

 

  1. Sample of the quoted items have to submitted, once selected being the lowest in price.

 

  1. Authorized dealership/partnership certificate in case of Tonners.

 

 

 

QUOTATION Format`
S.no. Item Size Paper cover colour Binding pages Quantity Price
1 Annual Report 8×10 in 135 gm 260 gm card Four colours Stitch/Gum/ Centre Pin 80 200 -500 copies
500 -1000 copies
1000 -5000 copies
1.1 Annual Report 8×10 in 90 gm 260 gm card Cover Four colours Stitch/Gum/ Centre Pin 80 200 -500 copies
Inside single colour 500 -1000 copies
1000 -5000 copies
2 Manual/ A 4 90 gm 260 gm card Cover four colours& inside single colour Stitch/Gum/ Centre Pin 60 200 -500 copies
Reports 500 -1000 copies
1000 -5000 copies
2.2 Manual/ A 4 135gm 260 gm card Four colours Stitch/Gum/ Centre Pin 60 200 -500 copies
Reports 500 -1000 copies
1000 -5000 copies
3 Booklet A 5 90 gm 260 gm card Cover four colours& inside single colour Stitch/Gum/ Centre Pin 60 200-500
500-1000
1000-5000
5000-10000
3.1 Booklet A 5 135gm 260 gm card Four colours Stitch/Gum/ Centre Pin 60 200-500
500-1000
1000-5000
5000-10000
4 Poster 17×22 135 gm – Four colours – – 200-500
500-1000
1000-5000
5000-10000
10000-50000
4.1 Poster 17×22 260gm – Four colours – – 200-500
500-1000
1000-5000
5000-10000
10000-50000
4.2 Poster 22×34 135 gm – Four colours – – 200-500
500-1000
1000-5000
5000-10000
10000-50000
4.3 Poster 22×34 260gm – Four colours – – 200-500
500-1000
1000-5000
5000-10000
10000-50000
5 Newsletter letter 135 gm – Four colours – 8 200-500
500-1000
1000-5000
5000-10000
5.1 Newsletter letter 260gm – Four colours – 8 200-500
500-1000
1000-5000
5000-10000
6 Discussion Paper A 4 90 gm 260 gm card with window Cover four colours pin 32 200-500
Inside single colour 500-1000
1000-5000
5000-10000
6.1 Discussion Paper A 4 90 gm 260 gm card with window Cover four colours pin 32 200-500
Inside four colours 500-1000
1000-5000
5000-10000
7 leaflet A 5 135gm – singlecolour fold 4 200-500
500-1000
1000-5000
5000-10000
10000-50000
7.1 leaflet A 5 135gm – fourcolour fold 4 200-500
500-1000
1000-5000
5000-10000
10000-50000
7.2 leaflet A 5 260gm – fourcolour fold 4 200-500
500-1000
1000-5000
5000-10000
10000-50000
8 Folder 9×12 310 gm – Four colour Fold and inside pockets – 100-200
200-500
500-1000
8.1 Folder 9×12 350 gm – Four colour Fold and inside pockets – 100-200
200-500
500-1000
9 Greeting Cards A 5 260 gm – fourcolour fold 4 200-500
500-1000
1000-5000
10 letterhead A4 100 gm – fourcolours – – 200-500
500-1000
1000-5000
11 Envelope 9×4 90 gm – fourcolours – – 200-500
500-1000
1000-5000
11.1 Envelope 9×12 90 gm – fourcolours – – 200-500
500-1000
1000-5000
11.2 Envelope 10×15 90 gm – fourcolours – – 200-500
500-1000
1000-5000
12 Visiting card 3.5×2 in 260 gm – fourcolours – – 200-500
500-1000
13 Panflex Banner Per square foot panflex — Four colours – – one
13 Calendar 11×17 260 gm 135 gm Four colours Wire binding 14 sheets 500-1000
Wall calendar 1000-5000
5000-10000
13.1 Calendar 10×4 260 gm 260 gm Four colours Wire binding 14 sheets 500-1000
Table 1000-5000
calendar 5000-10000
14 Diary 7×10 100 gm offset imported Cover and 12 insertions, 260 gm (cover matt lamination) Cover front and back, with 12 insertions’ Four colours, Double Wire binding 120 paper pages+ 24 card insertions 200-500
500-1000
1000-5000
15 Note pad 8.5×5 75gm Title:Four Color Inner Color Single Colors 1000
16 Panalfex With Stand 5×2 Star Mat Four Colors 1
17 Pen Printing (GRIP) Single Color 200-1000
18 Flag Printing A5 128gm Matt Paper Single Color 100-1000
19 Book Mark 2×5 260gm Art Card Four Colors 5000
20 USB Flash-logo printing 16 GB Kingston Four Colors 500-1000

 

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